Rospotrebnadzor inspection: a checklist for the day before the visit

A planned inspection is scheduled 20 working days in advance; an unscheduled one may sometimes come with just a day’s notice. If the inspector arrives tomorrow, here is what to prepare.

Documents to have ready

• Medical records for every employee on shift: valid and showing fluorography results.
• The current production-control program, approved by the manager.
• The pest-control and disinfection contract, plus the latest service reports.
• The contract for food-waste removal and used cooking-oil disposal.
• The HACCP plan, if your facility uses one.

Journals for the past 12 months

This is what the inspector will focus on. Gather the hygiene, reject-product, temperature, incoming-raw-material, cleaning, and disinfectant journals as PDFs in one folder. In WeSetup, this takes one click: ‘Export for period.’

On-site inspection

1. Check that cutting boards and knives are labeled, with a separate color for each product group.
2. Check expiry dates in the refrigerator: anything without a label or with a smeared date must be discarded.
3. The refrigerator temperatures must match the journal for the latest shift.
4. Check work surfaces: make sure no cleaning residue remains and handles are not greasy.

What not to do

Do not fill in journals retroactively. Inspectors can spot this from handwriting, ink patterns, and the sequence of dates. It is better to show a missed entry and explain why than to be caught falsifying records—which carries a greater penalty.