UV germicidal unit operating hours journal
Operating-time monitoring for UV germicidal equipment. The lamp has a limited service life (8000 hours for most models). The log tracks operating hours and replacements; otherwise UV treatment becomes ineffective after the lamp reaches the end of its life.
What this log is for
Recording germicidal UV lamp operation matters because a lamp can keep visibly glowing long after its service life ends, while its germicidal effect is already gone. WeSetup counts the hours automatically and warns about scheduled replacement; a sample completed log is available to download.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Model and lamp service life in hours
- Daily use: date, time and duration
- Lamp replacement date
Regulatory basis
- SP 3.1.3597-20
- GOST R 59527-2021
- When the total hours approach the service-life limit, the service sends a Telegram notification.
Questions and answers
What should I record in UV germicidal unit operating hours journal?
Required fields: Model and lamp service life in hours; Daily use: date, time and duration; Lamp replacement date. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete UV germicidal unit operating hours journal?
According to the schedule, rather than daily: the frequency is set in the production control programme and must match the actual records.
Which document requires UV germicidal unit operating hours journal?
SP 3.1.3597-20; GOST R 59527-2021. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep UV germicidal unit operating hours journal electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep UV germicidal unit operating hours journal?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.