Personal medical records
Staff medical-record tracking. Every employee at a food business must have a valid personal medical record book. The log shows whose records are nearing expiry.
What this log is for
The electronic medical record book log automatically reminds you a month before a chest X-ray or scheduled examination expires. This removes the risk of an inspector finding an expired document for an employee who is working.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Full name, position and medical record book number
- Date of the last medical examination
- Date of the next medical examination
- Fluorography and vaccinations
Regulatory basis
- Russian Ministry of Health Order No. 29н of 28.01.2021
- The service sends a reminder 30 days before expiry — time to book the employee's clinic appointment.
Questions and answers
What should I record in Personal medical records?
Required fields: Full name, position and medical record book number; Date of the last medical examination; Date of the next medical examination; Fluorography and vaccinations. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Personal medical records?
According to the schedule, rather than daily: the frequency is set in the production control programme and must match the actual records.
Which document requires Personal medical records?
Russian Ministry of Health Order No. 29н of 28.01.2021. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Personal medical records electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Personal medical records?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.