Product traceability journal
Product traceability journal. A test from delivery note to dish and back: if a guest becomes ill from food, how quickly can the full supply chain of a specific batch be traced?
What this log is for
The traceability test is a quarterly exercise: for a randomly selected batch, the team must reconstruct the chain within 2–4 hours. WeSetup splits the chain into stages and automatically times each step.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Source raw material batch
- Date and dish it was used in
- Quantity
- Time taken to complete the test
Regulatory basis
- Customs Union Technical Regulation 021/2011, Article 10
- A good traceability time is up to 4 hours from the request to the complete chain.
Questions and answers
What should I record in Product traceability journal?
Required fields: Source raw material batch; Date and dish it was used in; Quantity; Time taken to complete the test. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Product traceability journal?
According to the HACCP plan: the frequency is set when describing the control point and justified in the plan itself.
Which document requires Product traceability journal?
Customs Union Technical Regulation 021/2011, Article 10. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Product traceability journal electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Product traceability journal?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.