Staff briefing and training journal
Staff training and briefing register. Records training completed according to the plan: who attended, when, the topic and the signature. This is the first thing requested during an incident investigation.
What this log is for
Keeping a briefing register is daily practice under the training requirements for staff involved in food production and circulation. The electronic signature saves the person's full name and timestamp automatically, and a sample completed form is available to download.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Training date and topic
- Employee's full name and position
- Instructor's and trainee's signatures
Regulatory basis
- Customs Union Technical Regulation 021/2011, Article 10
- For an electronic signature, simply click “Confirm” under the user's name — the IP address and time are saved.
Questions and answers
What should I record in Staff briefing and training journal?
Required fields: Training date and topic; Employee's full name and position; Instructor's and trainee's signatures. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Staff briefing and training journal?
According to the HACCP plan: the frequency is set when describing the control point and justified in the plan itself.
Which document requires Staff briefing and training journal?
Customs Union Technical Regulation 021/2011, Article 10. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Staff briefing and training journal electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Staff briefing and training journal?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.