Preventive equipment maintenance schedule
Planned equipment-maintenance schedule. HACCP requires evidence that equipment is in working order. A schedule paired with a record of completed work is the standard approach.
What this log is for
The equipment maintenance log is linked to the equipment record, showing the last service date, interval and next scheduled date. Emergency repairs go into the breakdown log linked to CAPA.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Equipment item
- Scheduled maintenance date
- Completion record
- Performer (in-house or contractor)
Regulatory basis
- Customs Union Technical Regulation 021/2011, Article 11
- A breakdown by production area helps manage the budget — you can see where servicing costs go.
Questions and answers
What should I record in Preventive equipment maintenance schedule?
Required fields: Equipment item; Scheduled maintenance date; Completion record; Performer. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Preventive equipment maintenance schedule?
According to the HACCP plan: the frequency is set when describing the control point and justified in the plan itself.
Which document requires Preventive equipment maintenance schedule?
Customs Union Technical Regulation 021/2011, Article 11. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Preventive equipment maintenance schedule electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Preventive equipment maintenance schedule?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.