Product rejection report
Product write-off record. Expired, defective or spoiled products are documented in a write-off report with the reason. This supports loss analysis and claims against suppliers.
What this log is for
The product write-off log closes the gap between the warehouse and kitchen. Expiry write-offs reach iiko and 1С in real time, so the inspector sees the same stock on the shelf and in the record.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Name, batch and quantity
- Reason for write-off
- Committee signatures
Regulatory basis
- Federal Law No. 402-ФЗ “On Accounting”
- Linked to goods receipt: writing off a batch can automatically open a supplier complaint.
Questions and answers
What should I record in Product rejection report?
Required fields: Name, batch and quantity; Reason for write-off; Committee signatures. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Product rejection report?
According to the HACCP plan: the frequency is set when describing the control point and justified in the plan itself.
Which document requires Product rejection report?
Federal Law No. 402-ФЗ “On Accounting”. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Product rejection report electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Product rejection report?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.