Personal protective equipment issue journal
Personal protective equipment issue register. Each employee is entitled to personal protective equipment: gloves, coats, aprons and masks. The log confirms issuance and service life.
What this log is for
The PPE issue log is required by both SanPiN and the labor inspectorate. The electronic form prevents signatures from being lost: the employee signs in the Telegram bot, and the entry reaches the log in seconds.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Employee and issue date
- PPE name and quantity
- Expiry / replacement date
- Recipient's signature
Regulatory basis
- Russian Ministry of Labour Order No. 767н
- The issue allowance is set once per position — the service then calculates the balance automatically.
Questions and answers
What should I record in Personal protective equipment issue journal?
Required fields: Employee and issue date; PPE name and quantity; Expiry / replacement date; Recipient's signature. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Personal protective equipment issue journal?
According to the HACCP plan: the frequency is set when describing the control point and justified in the plan itself.
Which document requires Personal protective equipment issue journal?
Russian Ministry of Labour Order No. 767н. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Personal protective equipment issue journal electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Personal protective equipment issue journal?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.