Metal and plastic utensil condition journal
Inspection of metal and plastic utensils for chips, cracks, and rust. A chipped piece of plastic or metal shavings in a dish are a physical hazard. Regular inspection of knives, boards, spatulas and containers shows that damaged utensils were removed from use in time.
What this log is for
The electronic utensil condition log makes inspecting each board and spatula a matter of seconds, while damaged utensils are immediately visible and do not remain in the production area.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Date and production area or section
- Utensil and material it is made of
- Condition: serviceable, damaged or withdrawn
- Action taken with damaged utensils
- Responsible person
Regulatory basis
- Internal procedure for physical hazards at the facility (HACCP programme)
- The HACCP programme sets the inspection frequency — usually once per shift or once a week.
- Cracked utensils are not patched up “until the end of the week” — they are removed from the production area immediately and recorded in the journal.
Questions and answers
What should I record in Metal and plastic utensil condition journal?
Required fields: Date and production area or section; Utensil and material it is made of; Condition: serviceable, damaged or withdrawn; Action taken with damaged utensils; Responsible person. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Metal and plastic utensil condition journal?
According to the HACCP plan: the frequency is set when describing the control point and justified in the plan itself.
Which document requires Metal and plastic utensil condition journal?
Internal procedure for physical hazards at the facility (HACCP programme). Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Metal and plastic utensil condition journal electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Metal and plastic utensil condition journal?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.