Daily food sample collection and storage journal
Collection and storage of daily food samples from every meal service. If someone becomes ill after lunch, the daily food sample is the only way to check exactly what was eaten. The log shows that a sample was taken from every dish, refrigerated for the required time and only then disposed of.
What this log is for
The electronic daily food sample log lets the cook select the meal and dish; the sampling date and time are filled in automatically. The inspector sees that samples were taken from every dish and stored for the required period.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Date and meal (breakfast, lunch, afternoon snack…)
- Dish and sample weight
- Sampling time and storage temperature
- When the sample was disposed of
- Who took the sample
Regulatory basis
- SanPiN 2.3/2.4.4282-26
- Samples are refrigerated for at least 48 hours — it is convenient to enter the disposal date when taking the sample.
- Required for kindergartens, schools, camps, hospitals and the canteens serving them.
Questions and answers
What should I record in Daily food sample collection and storage journal?
Required fields: Date and meal; Dish and sample weight; Sampling time and storage temperature; When the sample was disposed of; Who took the sample. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Daily food sample collection and storage journal?
Every shift: make the entry on the day of the event. Do not backdate entries: uniform dates and identical values are precisely how inspectors identify record keeping done only as a formality.
Which document requires Daily food sample collection and storage journal?
SanPiN 2.3/2.4.4282-26. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Daily food sample collection and storage journal electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Daily food sample collection and storage journal?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.