Equipment breakdown history
Equipment breakdown history card. For audits: how often the refrigerator broke down, when repairs were made and what was repaired. Helps you decide on replacement in time.
What this log is for
The breakdown and fault history log helps identify patterns: which equipment fails most often, what downtime costs and whether replacement pays off. WeSetup stores contractor reports and defect photos directly in the record.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Breakdown date and symptoms
- Cause and diagnostics
- Action taken and cost
Regulatory basis
- Internal HACCP rules
- 3 breakdowns in a season are a reason to replace equipment before everything fails at once.
Questions and answers
What should I record in Equipment breakdown history?
Required fields: Breakdown date and symptoms; Cause and diagnostics; Action taken and cost. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Equipment breakdown history?
According to the HACCP plan: the frequency is set when describing the control point and justified in the plan itself.
Which document requires Equipment breakdown history?
Internal HACCP rules. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Equipment breakdown history electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Equipment breakdown history?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.