Batch release for dispatch journal
Release decision for each finished-product batch. A batch is sent to the customer only after checking taste, smell, appearance, labeling and packaging. The release record shows who approved the batch and on what basis, providing the foundation for traceability and complaint investigation.
What this log is for
The batch release log records who released the products and which checks preceded release. The batch number makes the record easy to find if a customer makes a claim.
How it looks in the system
What a completed log looks like
The same file the service provides to an inspector. The data is fictional: the organization “Ромашка” and five employees.
What gets recorded
- Date, product and batch number
- Quantity
- Checks performed before shipment
- Decision: approved or not approved for release
- Responsible person
Regulatory basis
- Customs Union Technical Regulation 021/2011 “On Food Safety”, Art. 10
- A rejected batch stays in the records: note the reason and the next decision — reprocessing or write-off.
Questions and answers
What should I record in Batch release for dispatch journal?
Required fields: Date, product and batch number; Quantity; Checks performed before shipment; Decision: approved or not approved for release; Responsible person. An empty field is equivalent to an incomplete log for an inspector, so use a dash deliberately and include an explanation.
How often should I complete Batch release for dispatch journal?
According to the HACCP plan: the frequency is set when describing the control point and justified in the plan itself.
Which document requires Batch release for dispatch journal?
Customs Union Technical Regulation 021/2011 “On Food Safety”, Art. 10. Include the regulatory reference on the title page so the inspector can immediately see why the log is kept.
Can I keep Batch release for dispatch journal electronically?
Yes. SanPiN 2.3/2.4.4282-26 does not require paper: the important points are being able to see who made an entry and when, and preventing unnoticed retrospective changes. For an inspection, print the electronic log for the required period.
How long should I keep Batch release for dispatch journal?
Inspectors usually request records for the last 12 months, so one year is a practical minimum. Keep logs connected with a food poisoning investigation or a complaint until the proceedings are closed.